By laws ----- Adopted March 17, 2010
ARTICLE I - NAME, OFFICE
The name, registered office and principle place of business of this Corporation shall be Pardeeville Boys Club, Inc., Oak Street, Pardeeville, WI 53954.
ARTICLE II - OBJECTIVES
The objectives of this organization shall be as follows
*To provide wholesome recreation for all eligible persons
*To teach sportsmanship and the fundamentals of the game
*To provide organized and supervised athletics for all eligible person.
ARTICLE III - MEMBERSHIP
Section 1. All members shall have on file with their respective coaches, their names, parents names, addresses and telephone numbers.
Section 2. There shall be no restrictions placed on membership concerning race, color, creed, or lack of creed.
Section 3. A pre-seasonal meeting will be held prior to the start of each sport activity.
Section 4. The club may expel any member who exhibit’s a wanton disregard for safety, the basic rules of good sportsmanship, or conduct that is obnoxious to a majority of the membership. In order to expel a member, it shall be required that the member be accused in a motion to expel. The motion must be seconded. In the discussion prior to vote, the member has the opportunity to defend himself. After discussion, the membership present shall vote to expel or retain the member. All of the above is to take place in an open meeting of the membership.
ARTICLE IV - COMMITTEES
The following committees shall be established:
*Scheduling and Tournament Committee
*Equipment Inventory Committee
ARTICLE V - DUES
Dues shall be in the amount as recommended by the Board of Directors and approved by a majority vote of the membership. All fees and dues shall be set in accordance with each sport’s budget.
ARTICLE VI - GENERAL RULES
Each activity shall have its own set of rules and regulations within the guidelines of WIAA and this organization.
Section 1. Player Requirements. Any person may play in the Pardeeville Boys Club who, as of September 1st of the fiscal year, is attending any grade from 4th to 8th for basketball, 4th-6th grade for football and ages 8-12 for baseball.
It is the responsibility of each participant to maintain good grades and behavior in the classroom, as would be expected in their participation in this program.
Section 2. Registration. All persons wishing to play in the Pardeeville Boys Club activity must first complete and have signed the official Registration Contract and Waiver.
All Registration Contracts and Waivers must be completed and turned into the coach of that activity prior to the first practice.
Section 3. Competitive Structure.
Football. Baraboo Youth Football League rules will be followed. Copies of such rules can be reviewed upon request from each coach.
Teamwork, sportsmanship, basic basketball and “FUN”damentals will
Be stressed. Game playing opportunities may be arranged by the coach.
Program goal is to attempt to have more practices than games.
All boys registering will be allowed to play. If more than one team is
needed the team will be divided as the coach feels appropriate.
5th and 6th Grade:
Teamwork, sportsmanship and defense will be stressed, with emphasis
on conditioning and taking care of the body. Man-to-man defense rule
will be followed. Program goal is to attempt to have more practices than
games. All boys registering will be allowed to play. If more than on
team is needed the team will be divided as the coach feels appropriate.
7th and 8th Grade:
Teamwork, Sportsmanship and defense will be stressed, with emphasis
on conditioning and taking care of the body. Man-to-man defense and
full court pressure rules will be followed. Program goal is to have an
even game-to-practice ratio. All boys registering will be allowed to
play. If more than one team is needed the team will be divided as the
coach feels appropriate.
Baseball: Portage Little League rules will be followed. The Pardeeville Boys Club has joined with Portage to offer t-ball/baseball to kids ages 6-12. Upon completion of the Portage League, Pardeeville will have tryouts and select a traveling team for both the minor and major leagues. Wisconsin Little League Association rules will apply.
Section 4. Rosters. Team Rosters shall consist of workable numbers of participants. Roster size for each grade level will be at the head coach’s discretion. If a team is to be split because of roster size, the head coach will use his experience as well as players’ ability as a guideline for determination of how the team shall be split. No boys will ever be cut from a team.
Section 5. Seasons.
Football. There will be a spring and fall sign-up. The parents meeting will coincide with the fall sign-up. Practice will begin approximately the second full week of August. Announcements will be made in the paper, the tri-yearly newsletter and at the school. Dates will be set by the Board of Directors and League By-Laws.
The parents meeting and sign-up will be set by the Board of Directors. The season length will be determined by the coach. Each grade level will be allowed a set amount of money, determined by the Board of Directors, for tournament play. The teams will also be involved in the Quad Leagues sponsored by the Portage Boys Club.
7th and 8th Grade:
The parents meeting and sign-up will be set by the Board of Directors. The season will begin after the school basketball program has ended. Both grade levels will be allowed a set amount of money, determined by the Board of Directors, for tournament play.
The Pardeeville Boys Club has joined the Portage Little League to offer Baseball for kids ages 8-12. T-ball will be offered for kids ages 6-7. Kids will be placed in the appropriate levels of t-ball, minors or majors depending on their birth date as of April 30th of that calendar year.
Fees and rules of play will be set up by the Portage Little League. All kids wanting to participate in the Pardeeville traveling teams for minors (ages 8-10) and majors (ages 11-12) must play in the Portage League which is a sanctioned league and must play the percentage of games rendered by the Wisconsin Little League Association.
The traveling team will start on or after June 15th. A tryout will be held for the traveling teams as team sizes are limited to no more than 14 players. The head coach will make the decision of the final roster and may choose to take less than 14 players.
Section 6. Code of Conduct. It is expected that each player will maintain passing grades in addition to appropriate behaviors while at school. Even though the Boys Club is not directly related to school we would like to support these athletic/academic expectations. Attendance to school is also expected to be able to participate in practices and games.
ARTICLE VII - CAPITAL STOCK
The Corporation shall not have the authority to issue Capital Stock. The sources of revenue and income of the Pardeeville Boys Club, Inc. shall be donations, gifts, memberships, or any fund raising activity in which the club elects to participate.
ARTICLE VIII - MEETINGS
Section 1. A pre-seasonal meeting of members to be involved in a particular sport shall be held prior to the start of that sport activity.
Section 2. An annual meeting of the Board of Directors shall be held as set up by the Board of Directors. A monthly meeting will be held the first Wednesday of every month at 6:30 p.m. All meetings are subject to change.
Section 3. Special meetings of the Corporation may be called by the Board of Directors or by the President with the approval of the Board of Directors at such time and place as the President of the Board of Directors may designate, provided that written notice thereof be given to members at least 24 hours in advance of the meeting.
Section 4. Coaches meetings.
Football. Coaches meeting will be held the date set by the Board of Directors. All team personnel shall be of good moral character and shall serve on a volunteer basis. All coaches must be approved by the Board of Directors of the Pardeeville Boy’s Club. Consideration will be given to the previous years’ coaches.
Basketball. Coaches meeting will be held the date set by the Board of Directors. All team personnel shall be of good moral character and shall serve on a volunteer basis. All coaches must be approved by the Board of Directors of the Pardeeville Boy’s Club. Consideration will be given to the previous years’ coaches.
Section 5. Pursuant to sec. 181.70, Stats., notice of any meeting may be waived, either before or after the date and time stated in the notice.
ARTICLE IX - BOARD OF DIRECTORS
Section 1. The general management and control of the business and affairs of the Corporation shall be vested in a Board of Directors. The Board of Directors shall consist of no more than ten members.
Section 2. Each of the Directors will have a term of three years.
Section 3. Whenever any vacancy occurs on the Board of Directors by death, resignation or otherwise, it shall be filled without undue delay by a majority vote by ballot of the remaining members of the Board in a special meeting which shall be called for that purpose.
Section 4. Any director who fails to attend noticed meetings of the Directors for a period of one year, except for extenuating circumstances, shall be deemed to have resigned as a director of the Corporation.
ARTICLE X - OFFICERS
Section 1. The officers of this Corporation shall be elected by the Board of Directors at its annual meeting and shall consist of a President, Vice President, Secretary and Treasurer and shall serve a term of one year. The Board of Directors may also elect such officers as may be appropriate to conduct the affairs of the Corporation.
Section 2. The President shall have the power to call meetings of the members of the Corporation, meetings of the Executive Committee and special meetings of the Board of Directors, and the President shall preside at all regular meetings of the members as well as all special meetings including meetings of the Board of Directors. The president shall have power for and in the name of the Corporation to execute such instruments as may be authorized by the Board of Directors. The president shall appoint with the approval of the Board of Directors all general and special chairmen and committees.
Section 3. The Vice President shall discharge the duties of the President in the event of the President’s absence or disability for any cause whatsoever.
Section 4. The Secretary shall keep the minutes of the regular meetings, handle all correspondence and keep all records intact (except financial records), and turn them over to the succeeding Secretary within ten days following installation. The Secretary shall also serve the Board of Directors. A copy of By-Laws and club minutes shall remain in the Secretary’s file at all times.
Section 5. The Treasurer shall collect all membership dues, handle all financial records, pay all bills authorized for payment and shall keep a complete and accurate account of all receipts and disbursements, and shall issue a full financial statement and the annual meeting, and to the Board of Directors upon request. The Treasurer shall also keep in his file, a record of the membership roster for all immediate past three years. All records are to be turned over to the succeeding Treasurer within ten days following installation.
ARTICLE XI - GENERAL ORDER
The general order and conduct of the meetings of the Corporation and the Board of Directors, unless herein otherwise specifically provided, shall be as follows:
1. Reading of Minutes of previous meeting.
2. Reading of Minutes of Directors meeting.
3. Report of the Treasurer
4. Committee Reports
5. Unfinished Business
6. New Business
ARTICLE XII - DISSOLUTION
In the event that the Corporation shall become dissolved and the club shall disband, any and all club assets shall not be used or donated until such time as the Board of Directors makes a determination as to the assets.
ARTICLE XIII - AMENDMENTS
The Board of Directors, by a two-thirds vote of the Members who are present and entitled to vote, may at any meeting where notice of the meeting and the proposed amendment has been given, adopt, alter or amend the Bylaws for the government of the Corporation and the management of its affairs as are in the conformance with the Articles herein.
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